Contacts for administrative matters
DIN - ADMINISTRATIVE ACTIVITIES - CONTACT PERSONS
| Procurement of goods and services | ||
| Activity | Contact/Who to address the request to | How to submit a request/exchange information |
| Issuance of order forms for the purchase of goods and services in Italy and abroad for an amount less than €20,000 | Contact persons: Elisa Bentivogli for faculty in Bologna, and Lia Pallotti for faculty at UOS Forlì Address requests exclusively to din.contabilita@unibo.it |
Send manifestation of need and signed technical report in pdf format only (with scanned handwritten signature or digital signature - pades format) |
| Purchase of goods and services exceeding €20,000 but less than €40,000 | Marina Schininà | Contact Marina Schininà by email - detailed instructions will follow |
| Payment of Italian invoices for the purchase of goods and services | Cinzia Vigarani / Luca Palmonari with cc to din.contabilita@unibo.it | Faculty/researchers/technicians are asked to reply PROMPTLY by email to the email they receive, attaching the completed inventory form if the payment concerns the purchase of durable goods, and the pdf of the transport document if in their possession |
| Payment of international invoices for the purchase of goods and services | Elisa Bentivogli with cc to din.contabilita@unibo.it | Faculty/researchers/technicians are asked to reply PROMPTLY by email to the email they receive, attaching the completed inventory form if the payment concerns the purchase of durable goods, and the pdf of the transport document if in their possession |
| Equipment: acceptance of donations, loans | Marina Schinina | |
| Telephony management | Cinzia Vigarani with cc to din.contabilita@unibo.it | |
| Distribution of consumables/stationery | Salvatore Messina or if absent Elisa Bentivogli with cc to din.contabilita@unibo.it | The applicant sends an email specifying the type and quantity of material needed. Designated personnel will prepare the material and make arrangements with the applicant for delivery. |
| Guest parking | Salvatore Messina or if absent Michela Marchionni | |
| Collection of incoming mail at the entrance | Salvatore Messina e Fausto Pierantoni | |
| Sending of outgoing mail via the university's centralised postal service | Salvatore Messina e Fausto Pierantoni |
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Budget Management |
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Activity |
Contact person |
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Institutional projects: budget changes for increased revenues and receipts |
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Commercial projects: budget changes for increased income |
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Commercial projects: receipts |
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Transfer of funds between university departments |
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Printing of faculty’s funds (if the U-GOV application cannot be consulted independently by the faculty) |
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Issuance of receivable invoices |
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Issue of receivable notes |
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Commercial activity |
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Activity |
Contact person |
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Contracts as per Art. 66 (research and consultancy on commission) - preparation of documentation for the Committee |
Giuseppe Marchiggiano with cc to din.affarigenerali@unibo.it |
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Contracts as per Art. 66: administrative and accounting management (contract dispatch, contract index, invoice reminders, support to faculty for completing forms, fee calculation) |
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Administrative management of laboratory tests |
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Research projects |
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Activity |
Contact person(s) |
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Administrative management of university, regional, ministerial, European and international research projects (support from proposal submission to reporting and audit) |
Anna Stermieri or Giuseppe Marchiggiano or Natalia Rossi or Daniele Delfiore |
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Framework agreements - preparation of documentation |
Giuseppe Marchiggiano with cc to din.affarigenerali@unibo.it |
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Non-Disclosure Agreement - preparation of documentation |
Giuseppe Marchiggiano with cc to din.affarigenerali@unibo.it |
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Department body meetings |
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Activity |
Contact person(s) |
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Justifications for the Committee and Board |
send e-mail to din.affarigenerali@unibo.it |
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Verbal consultation of printed minutes and annexes of Committee and Board meetings |
send e-mail to din.affarigenerali@unibo.it |
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Information on dates/times of Committee meetings |
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Information on dates/times of Board meetings |
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IT Protocol |
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Activity |
Contact person |
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PEC certified email reading/sorting |
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Registration of incoming documentation |
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Travel and membership fees |
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Activity |
Contact person |
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Reimbursement of faculty and researcher travel in Italy and abroad |
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Reimbursement of travel expenses in Italy and abroad for external staff (research fellows, graduate students, etc.) |
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Reimbursement of intra-university mobility |
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Reimbursement of faculty and researcher membership fees |
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Research fellowships and scholarships |
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Activity |
Contact person(s) |
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Activation/renewal/extension of research fellowships |
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Activation of scholarships and awards |
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Issuance of notices of call and stipulation of contracts |
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Payment of fees for research grants, scholarships and awards |
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Staff |
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Activity |
Contact person |
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Assignment activation |
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Issuance of notices of call and stipulation of contracts |
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Assignments for conferences and seminars |
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Payment of fees to collaborators and lecturers |
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Visiting professors |
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External staff insurance |
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Part-time students |
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Administrative management of internal staff |
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Activity |
Contact person |
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Notifications concerning absences of administrative and technical staff |
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Time cards and attendance of technical and administrative staff |
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Administrative management of faculty |
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RTD activation and extension |
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Payment of fees to employees for participation in third-party activities |
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Request for authorisation for extra-institutional assignments |
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